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Important Deadlines
| Date | Deadline |
| Friday, March 16 | Exhibit Application and Contract and non-refundable deposit due (in order to be assigned by priority points) |
| Friday, April 27 | Booth reduction deadline to receive a full refund for the cancelled booth space. |
| Friday, June 8 | Balance due on exhibit space. Contracts executed after this date will require full payment. |
| Friday, June 8 | Exhibitor cancellation deadline for a refund of 50% of the booth space cost. The remaining 50% will be applied to ICAAC 2013, no refunds will be given after this date. |
| Friday, June 8 | Booth reduction deadline to lose 50% of cancelled booth space, after this deadline date no refund. |
| Friday, June 22 | Submission deadline to host a satellite symposium. |
| Friday, July 13 | Notification of Intent to use and Exhibitor-Designated Contractor (EDC). |
| Friday, July 13 | Final date to request space for Affiliated and Educational Events and Business Suites (except Satellite Symposia) |
| Friday, August 3 | Deadline for original insurance certificate from EDC to be submitted. |
| Friday, August 3 | Deadline for exhibitors to submit a request for early access to the Exhibit Hall. |
| Friday, August 10 | Exhibitor staff badge group pickup deadline. |
| Monday, July 13 | Final deadline to obtain approval for photography and videotaping, survey, and questionnaires. |
| Friday, August 31 | No show notification deadline, must notify ASM that you will not be able to exhibit. |
| September 7-8 | Exhibit Installation (installation must be completed by Saturday, September 8, at 5:00 p.m.) |
| September 9-11 | Exhibit Hall Open |
| September 11-12 | Exhibit Hall closes at 5:00 p.m. on September 11, and dismantlement begins (dismantlement must be complete by 5:00 p.m. on Wednesday, September 12, 2012) |
*Subject to slight adjustments.