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Invited Faculty Information
Session Definitions
Symposia
Symposia consist of two conveners and three or four faculty who present lectures on designated topics (symposia with only four speakers may conclude with a 30-minute roundtable discussion).
Interactive Symposia
Faculty and/or Panelists of Interactive Symposia present studies and pose relevant questions to the audience. Using hand-held keypads, the audience responds to each question. The collective responses of the audience are displayed.
Meet-the-Experts
An extensive Q & A session with audience members follows each five-minute presentation by an expert.
RSVP & Invited Speaker Abstracts
Deadline: Friday, June 29, 2012
Invited speakers are requested by the ICAAC Program Committee to provide a short abstract (approximately 150 words) of their presentation for inclusion in the Abstract CD-ROM. You may submit your abstract through our online speaker management system after accepting your formal letter of invitation. You may copy and paste your abstract from any word processing file or type in text directly. Please note that you will not be able to return to submit your abstract online after completing your disclosures. If you wish to submit an abstract after submitting your disclosures, please email your abstract to This e-mail address is being protected from spambots. You need JavaScript enabled to view it. . If you experience technical difficulties, please contact Technical Support at (217) 398-1792 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it. between 9:00 am - 5:00 pm Central Standard Time.
All invited faculty are requested to confirm their presentation and note if there are name corrections or changes to presentation title, degree(s) or affiliations online through their letter of invitation.
Embargo Policy
Embargo Dates: September 9-12, 2012
Please be advised that it is ASM’s policy that, while presenters are allowed to communicate with the press, their discussions may not be published until after the day and time of the actual presentation. Similarly, details of an invited presentation may not be part of an industry-sponsored symposium or other scientific event, unless scheduled after the day and time of the official ICAAC presentation. Policy is in effect until September 12, 2012.
CME Disclosure Statement
Deadline: Friday, June 29, 2012
The France Foundation is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians. The France Foundation adheres to ACCME Essential Areas, Standards, and Policies regarding industry support of continuing medical education. Disclosure of the planning committee, content reviewers, and faculty's commercial relationships will be made known at the activity. Speakers are required to openly disclose any limitations of data and/or any discussion of any off-label, experimental, or investigational uses of drugs or devices in their presentations.
Please note important information regarding disclosing commercial relationships below:
- A commercial interest is defined as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients.
- Relationships with governmental agencies (e.g., the NIH) and organizations that do not fit the above definition do not have to be disclosed. You do not have to disclose honoraria or fess you have received from a CME provider, even if those funds were provided through an educational grant from a commercial interest.
- Principle investigators must report research funding relationships below under "Research Contractor" even if those funds came to an institution.
- You must disclose financial relationships your spouse or life partner has with applicable manufacturers or provides marketing advice to applicable manufacturers.
You must complete your disclosures through your letter of invitation. Should you have any questions or doubts as to a particular relationship that could be construed as meeting this requirement, you are invited to email This e-mail address is being protected from spambots. You need JavaScript enabled to view it. .
Digital Recording
Deadline: Friday, June 29, 2012
As part of the educational mission of the American Society for Microbiology (ASM), arrangements have been made for recording and producing DVD, and Internet-based versions of speakers' presentations delivered at the ICAAC 2012 to be held September 9-12, 2012, in San Francisco, CA. Speaker presentations will be made available for sale on DVD to ICAAC attendees, ASM members and non-members. You may indicate your consent in your letter of invitation.
Invited Faculty Registration and Housing
All invited faculty must make their own registration, housing, and travel arrangements for the conference. Please click here to register and secure housing for the conference. Please note the following important deadlines.
- Registration Deadline: Thursday, July 19, 2012
- Housing Deadline: Thursday, August 23, 2012
Expense Report
Deadline: Friday, October 12, 2012
All invited faculty are reimbursed for travel expenses up to $1,400 for individuals residing in North America, and up to $2,100 for individuals residing outside of North America. Invited faculty may submit for reimbursement of registration fees. Invited faculty must submit for reimbursement of registration fees on their expense report.
ASM will honor expenses for travel (coach airfare, personal vehicle mileage to/from airport, tolls, parking, taxi or shuttle fees), hotel (room and tax), food (actual expenses as ASM does not set a per diem amount), and gratuities. Rental cars are not authorized. Please be sure to save all original itemized receipts as ASM cannot reimburse for expenses without itemized receipts. A reimbursement form will be emailed to you after the meeting. Please note that a copy of a charge slip is not considered adequate documentation for meals. The receipt detailing the food and beverage purchases is the correct receipt.
Note: Travel Reimbursement is not provided for Moderators of abstract slide sessions.
AV Information
Advanced Presentation Submission
A submission site will be available for speakers to submit their presentation in advance of the meeting. The presentation will be tested by Freeman AV, the audio-visual provider, to make certain there are no compatibility issues. This will minimize any disruption during your presentation at the meeting. In August, you will receive an email from the audio-visual provider with instructions on how to submit your presentation in advance of the meeting.
You will still be required to bring a copy of your presentation to the meeting in the event that a back-up copy is needed.
Presentation Information
All session rooms will be networked onto the server from the Speaker Ready Room. This eliminates the need for the speaker to bring a laptop computer. Speakers will control the flow of their presentation using a mouse and confidence monitor provided at the podium. Please visit your session room at least one half hour before the session begins. Any questions about the set up or available equipment, should be brought to the attention of the AV technician in the session room.
Speaker Ready Room
Speakers are requested to drop off their presentation(s) in the Speaker Ready Room of the Moscone Center, at least 24 HOURS in advance of the session start time. Professional audiovisual consultants will be in the Speaker Ready Room for assistance. Computers in the Speaker Ready Room are configured exactly like the ones in the meeting rooms. From the Speaker Ready Room, the presentations will be loaded onto the server and then uploaded to the session room.