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Move-In Policies

For additional information, please contact:

Francine Garner, Exhibits Manager | Phone: (202) 942-9240 | Fax: (202) 942-9340 | Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

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An exhibit not in the process of being installed by 2:00 p.m., Saturday, September 8, will have its crates and materials removed at the exhibitor’s expense and placed in off-site storage.

All exhibit installation must be completed by 5:00 p.m., Saturday, September 8, 2012. The exhibit hall will be cleared at 5pm. If an exhibit is not set by 5pm, Saturday, the organization may lose up to 25% of its priority points earned to date and will not be allowed to complete the installation of their exhibit until the exhibit hall closes at 5pm on Sunday, September 9, 2012. The exhibitor is responsible for notifying ASM Exhibits Manager on-site, if they are unable to have their booth ready by 5:00 p.m. on Saturday, September 8, 2012.

There will be an additional charge to the exhibitor for any materials or empty cartons placed in aisles after the aisle carpet has been installed.

No refund of exhibit fees will be made for organizations that are unable to complete their exhibit installation by the time exhibit hall opens.

Dismantlement of exhibits begins at 5:00 p.m. on Tuesday, September 11, 2012. No dismantling is permitted prior to 5:00 p.m.